Become an approved supplier
Thank you for your interest in providing services to the Estate.
At the moment we are looking for the following trades / suppliers for reactive maintenance in residential properties:
- Gas / Heating Engineers
- Damp Proofing and Treatment Works
If you or your business provides the trades or services listed above and you are interested in becoming an approved supplier please complete our pre-qualification questionnaire (PQQ), and acknowledge our Contractor Code of Conduct.
Please complete and return the PQQ, along with your supporting documents to us via email address [email protected] or if in hard copy, please send to the Business and Operations Manager at our Head Office, which is Wansbeck Workspace, Rotary Parkway, Ashington, Northumberland, NE63 8QZ.
Please note that if any information marked as mandatory is not received, the application cannot be processed and it will be returned to you.
If you require any further information or guidance, please contact us on 01670 528400.
Estate Template Documents
Please find below downloadable copies of our standard documentation and forms. If you cannot find the information you are looking for or if you have any questions, please contact:
Business and Operations Manager
T: 01670 528400
M: 07807 494501
E: [email protected]
Future Tender Opportunities
We are planning to advertise the following tender / supplier opportunities in 2019:
- Fire detection systems - service and maintenance
- 2020 Gas Safety Programme
- EICR Test for Blyth Workspace
- EICR Tests for Advance Northumberland Homes Portfolio
Please review the website for further details.
EICR Tests for Advance Northumberland Homes
Advance Northumberland Estate
Invitation to Tender for:
Advance Northumberland Homes Electrical Installation Condition Report (EICR) and Electrical Safety Testing
Advance Northumberland Homes, as a landlord providing residential accommodation, has a statutory duty of care to our tenants, staff, contractors and visitors to all relevant premises (those occupied for residential purposes under a licence, a tenancy agreement for a set term or a lease under seven years). In accordance with safety legislation we must undertake routine inspections of all electrical installations. Advance Northumberland Homes are therefore issuing this invitation to tender for the provision of Electrical Installation Condition Reports (EICR) for our Advance Northumberland Homes portfolio. The Advance Northumberland Homes portfolio is comprised of properties across Northumberland, Tyne and Wear, County Durham and Teesside, though the majority of our housing stock is in Northumberland. An overview of the property portfolio is included in Section 11.
2. Service Requirements
We require a competent Electrical Contractor/s to provide services to Advance Northumberland Homes limited until 31/03/2020 and:
- Attend residential properties as specified by Advance Northumberland Homes to carry out an EICR inspection and visual safety check/s to the electrical installation as per the requirements set out in section 2.1.
- Document all works and provide EICR certificates within 48 working hours of test completion at the property. Certificates to be provided in hard copy and electronic format to a contact nominated by Advance Northumberland Homes.
- Notify Advance Northumberland Homes immediately of C1 faults, or installations classified as at risk, immediately dangerous or not to current safety standards, together with details of rectification works required and associated cost.
- Notify Advance Northumberland Homes of missed inspection appointment by a residential Tenant.
- Liaise with the Advance Northumberland Homes Estate Maintenance Advisor and if required, the wider Advance Northumberland Homes Maintenance Team.
- Attend performance review meetings with the Estate Maintenance Advisor as specified by Advance Northumberland Homes
- Provide all personnel, equipment and materials to carry out the requirements outlined above.
2.1 Requirements of Electrical Contractors
The electrical inspection requires the electrical contractor to visit each property with an electrical supply as recorded in the Advance Northumberland Homes master property schedule. The contractor should carry out an assessment of the in-service condition of the electrical installation and confirm this as an Electrical Condition Inspection Report. The EICR is to be carried out in accordance with the requirements of BS 7671 current at the time of the inspection. This is to include:
- A full formal visual inspection.
- A test of the fixed electrical system at the property.
- Confirm if any electrical circuit or equipment is overloaded.
- Identify any potential shock and fire hazards in the installation.
- Identify any defective DIY electrical work or extensions to the landlord installation.
- Highlight any issue or hazard that Advance Northumberland Homes as landlord should be aware of.
For clarity, this is not a requirement for Portable Appliance Testing. Tenants are wholly responsible for the maintenance and safety of their own electrical appliances. The Electrical Contractor shall however notify Advance Northumberland Homes of any activity they may witness within the property that Advance Northumberland Homes as landlord should be aware of.
2.2 Pre-Qualification Questionnaire and Code of Conduct
All contractors working on behalf of Advance Northumberland Homes within the Estate must complete a pre-qualification questionnaire (PQQ) and accept our Contractor Code of Conduct. The Electrical Contractor would be expected to work as per all requirements set out in the Code of Conduct and provide annual verification of competence and insurances to our satisfaction. Only registered personnel are permitted to undertake electrical safety inspections works for Advance Northumberland Homes.
3. Tender submissions
All tenders received (submitted as per our instructions in section 9) will be evaluated in accordance with the evaluation criteria set out below in section 9. Tenderers may be invited to clarify information, as an aid for Advance Northumberland Homes to fully understand their offer. All tenderers should nonetheless take care to fully explain their offering in their tender submission. The contract will be awarded to the submission that scores the highest marks following the evaluation of all responses.
The quality of customer care provided should be as important as technical capability. It is expected that any personnel will work closely with Advance Northumberland Homes to ensure a professional delivery of services. No Advance Northumberland Homes staff are currently employed to fulfil the requirements outlined in the specification. To date, the work has been fully outsourced to a third party contractor.
5. Financial requirements
Any service should be supported by a robust invoicing system. The net cost of providing services should be invoiced to Advance Northumberland Housing Limited, stating a valid order number.
6. Health and Safety
Advance Northumberland Homes provides a safe and healthy place of work and encourages safe working practices amongst all its employees. Advance Northumberland Homes also has a duty of care to tenants and visitors on site. Any contractor will be expected to follow relevant Health & Safety guidelines at all times. The contractor must undertake to ensure that everything practicable is done to prevent injury and ill-health. Any provider must satisfactorily complete the Advance Northumberland Homes Pre-Qualification Questionnaire (PQQ) as outlined above and complete an Advance Northumberland Homes Contractor Induction. All aspects of the Advance Northumberland Homes Code of Conduct will apply to the successful Electrical Contractor.
The contractor will need Public Liability Insurance and Employers Liability Insurance, sourced at their own cost. The contractor will be required to provide verification of relevant insurances as part of our PQQ process referred to above.
8. Other Information
- To the end of March 2020, we anticipate needing 350 tests.
- We require the successful Contractor to be able to begin testing in August 2019.
Responses can be submitted in hard copy or electronically by email. Electronic responses should be returned to [email protected]. Please submit these no later than midday on July 29th 2019. Hard copy responses should be returned to: Deborah Evans, Wansbeck Workspace, Rotary Parkway, Ashington, Northumberland, NE63 8QZ by the same deadline.
The submission should be comprised of:
1) A completed Advance Northumberland Homes PQQ, including the acknowledgement of the Code of Conduct (if not already an approved supplier to the Advance Northumberland Estate, if you are already an Approved Supplier you do not need to provide this again).
2) A written statement to respond to each of the 6 questions below:
- What is your internal procedure for receipt, logging and processing works orders from receipt to completion, including the method of communicating and recording reasons for any delay/s?
- How will you ensure timely and accurate feedback to Advance Northumberland Homes?
- What are your policies for: working in occupied premises, lone working and dealing with vulnerable tenants?
- How will you make arrangements for access?
- What is you complaints procedure?
- How do you propose to resource the requirements of the Advance Northumberland Homes Electrical Safety Programme, including details of training and performance review and monitoring?
3) A pricing schedule of net unit costs:
- Electrical Condition Inspection at an occupied or void property.
- Rectify C1s on site to minimise disruption to tenant (up to £250 – all remedial work over £250 will require prior authorisation).
- Electrical Condition Inspection Report issued to Advance Northumberland Homes electronically.
- Missed appointment fees (if applicable).
- A schedule of rates for rectification works (template attached).
There is a two stage assessment process. The first stage is to review the PQQ document; this is the minimum requirement for the delivery of the Advance Northumberland Homes Electrical Safety programme. Where the PQQ is deemed acceptable, the responses to the 6 questions in section (2) above will be read and assessed. For clarity, where the tenderer does not satisfactorily complete the PQQ, the response to section (2) will not be read.
The tender is then assessed on best value, based on price.
10. Further Information
Further questions can be emailed to [email protected].
You can download this information in PDF format by clicking here
You can also download the schedule of rates by clicking here
11. Property Portfolio Overview
Locations of properties listed below. Total number of properties c.1000 across the locations below.
62% of the properties are located in Ashington.
Berwick upon Tweed
Chester Le Street
Newbiggin by the Sea
Stockton on Tees